Incident Repository Overview

The Incident Repository is a digital logbook where your safety team documents and tracks all safety-related events. It replaces manual spreadsheets and scattered files with a centralized, searchable database.

Purpose

The Incident Repository exists to:

• Preserve institutional knowledge — Incidents are recorded and retained, not lost to memory.
• Enable pattern recognition — Search past incidents to identify recurring issues.
• Support accountability — Document who, what, when, and follow-up actions.
• Facilitate LEO coordination — Provide records for law enforcement if needed.

What Gets Recorded

The platform supports three Incident Types, matching the Prisma enum values:

• CTW — Criminal Trespass Warning events.
• REPORT — General incident reports (medical, behavioral, property, etc.).
• OBSERVATION — Near-misses, situational notes, and low-severity observations.

[!NOTE] Not every event requires a formal incident report. Use your organization’s guidelines to determine when documentation is needed.

Incident Data Model

Each incident entry captures:

Field	Description
Date	When the incident occurred.
Reporting Member	Who filed the report.
Type	CTW, REPORT, or OBSERVATION.
Narrative	Mandatory written account of what happened.
Subject	Optional short identifier or keywords.
Status	Current workflow state (e.g., Open, Under Review, Closed).
Involved POCs	Persons of Concern linked to this incident.
Attachments	Written reports, photos, or related documents.

Viewing the Repository

1. Navigate to Incidents from the sidebar.
2. You will see a list of all incidents for your organization, most recent first.
3. Use the Status and Type dropdown filters to narrow results.
4. Click an incident to view details and history.

[!IMPORTANT] Access to the Incident Repository may be restricted based on your role. Not all members can view all incidents.

Next Steps

• Filing an Incident — Learn how to create a new report.
• Adding Updates — Append follow-up information.
• Searching Incident History — Find past records.