Incident Repository Overview

The Incident Repository is a digital logbook where your safety team documents and tracks all safety-related events. It replaces manual spreadsheets and scattered files with a centralized, searchable database.

Purpose

The Incident Repository exists to:

• Preserve institutional knowledge — Incidents are recorded and retained, not lost to memory.
• Enable pattern recognition — Search past incidents to identify recurring issues.
• Support accountability — Document who, what, when, and follow-up actions.
• Facilitate LEO coordination — Provide records for law enforcement if needed.

What Gets Recorded

Typical incidents include:

• Medical emergencies
• Behavioral disturbances
• Trespasser encounters
• Criminal Trespass Warnings (CTW)
• Property or safety hazards
• Near-misses and observations

[!NOTE] Not every event requires a formal incident report. Use your organization’s guidelines to determine when documentation is needed.

Incident Data Model

Each incident entry captures:

Field	Description
Date	When the incident occurred.
Reporting Member	Who filed the report.
Type	Category (Medical, Behavioral, CTW, Other).
Subject/Keyword	Short identifier or keywords.
Status	Open, Under Review, Closed.
Attachments	Written reports, photos, or related documents.

Viewing the Repository

1. Navigate to Incidents from the sidebar.
2. You’ll see a list of recent incidents.
3. Use filters to narrow by date, type, or status.
4. Click an incident to view details and history.

[!IMPORTANT] Access to the Incident Repository may be restricted based on your role. Not all members can view all incidents.

Next Steps

• Filing an Incident — Learn how to create a new report.
• Adding Updates — Append follow-up information.
• Searching Incident History — Find past records.