Searching Incident History

The Incident Repository may contain many records over time. This guide shows you how to search and filter to find specific incidents.

Accessing the Search

1. Navigate to Incidents from the sidebar.
2. The incident list is displayed with the most recent at the top.
3. Use the Search bar and Filters to narrow results.

Search Options

Keyword Search

Type keywords into the search bar to match against:

• Subject/title
• Description text
• Attached filenames

[!TIP] Use specific terms like names, locations, or case numbers for best results.

Filter by Type

Use the Type dropdown to filter by incident category:

• Medical
• Behavioral
• CTW
• Property
• Other

Filter by Status

Use the Status filter to show:

• Open — Incidents still active or requiring follow-up.
• Under Review — Incidents being investigated.
• Closed — Resolved incidents.
• All — Show everything.

Filter by Date

Use the Date Range filter to specify:

• Start date (from)
• End date (to)

This is useful for reviewing incidents from a specific event or time period.

Viewing Results

Search results display:

• Incident date
• Type
• Subject
• Status
• Reporting member

Click any result to view the full incident details and update history.

Exporting Results

Depending on your role, you may be able to export search results:

• PDF Report — Formatted summary for printing or sharing.
• CSV Export — Spreadsheet format for analysis.

[!NOTE] Export capabilities may be limited to leadership roles.

Best Practices

• Be specific: Narrow searches yield better results.
• Check spelling: The search matches exact text.
• Use date ranges: Limit scope to relevant time periods.
• Review closed incidents: Past incidents may inform current situations.

See Also

• Filing an Incident — Create a new incident.
• Adding Updates — Append follow-up information.