CTW Documentation

A Criminal Trespass Warning (CTW) is a formal legal action. When a CTW is active, accurate documentation is essential for legal enforceability.

The “Nuclear Option”

A CTW is the most severe status in the system. It means:

1. The individual has been legally warned not to return.
2. If they return, they are subject to immediate arrest.
3. Law enforcement has recorded the warning.

Required Data Fields

For a POC with CTW Active status, the system requires specific legal data:

Field	Description	Why it matters
Issuing Authority	The organization name (e.g., Pathway Church).	Establishes who holds the property rights.
Recording Authority	Police Dept (e.g., Austin PD).	Who has the record on file.
Officer Name/Badge	Officer who witnessed/issued the warning.	Required for verification.
Case Number	Police Case/Reference ID.	Critical for dispatch to find the record.
Date Issued	When the warning was given.	Establishes the timeline.
Expiration Date	When the warning lapses (usually 1 year).	Knowing when a CTW is no longer valid.

Proof of Warning

You must upload proof of the warning to the profile. This is typically:

• A scanned copy of the Trespass Warning Form signed by the individual.
• A copy of the Police Report or Case Card given by the officer.

[!IMPORTANT] Without this documentation, officers responding to a future call may be unable to arrest for trespassing, as they cannot verify the warning existed.

Handling Expirations

CTWs often expire after 1 year unless renewed.

• The system will flag expiring CTWs.
• Leadership must decide whether to renew the warning (requires a new interaction) or let it lapse.
• If lapsed, change the status to Watch or Warned if they are still a concern, or Archived.

See Also

• Creating a POC — How to set up the profile.