How monthly scheduling works

When your organization has monthly scheduling turned on, the platform asks the scheduling pool about availability for the next month, then prepares a draft for leadership to review.

Tell leadership when you cannot serve

Open the availability request

Follow the link in your availability notice to My Availability, and check the month shown.

Record dates off

Enter Unavailable from and Through, then select Declare unavailability. Use your organization’s time zone, shown on the form.

Available all month?

If you have no dates off to declare, select I’m available all of [month] for the month shown.

Members who have not declared dates off for that month or responded that they are available all month can receive a follow-up reminder before the draft is prepared.

If you do not respond, the scheduler treats you as available unless you have declared dates off.

Your organization can require advance notice when a declaration would remove you from upcoming duty. If a duty assignment is too close, the platform refuses the declaration and asks you to contact leadership.

A declaration removes your overlapping future duty and reopens those posts. Duty that has already started stays unchanged. See My Availability for cancellation and restoration details.

Wait for the published schedule

A draft is a proposed schedule. Organization Admins and Oversight review it and can make changes before publishing creates assignments on the live schedule.

Leadership sets your scheduling restrictions. Talk to them if your serving circumstances change.

When publishing is completed or leadership finishes a partial publish, member notices can be sent. A partial publish holds those notices while leadership resolves the remaining slots.

Your publish notice links to Schedule and lists your published assignments; a pool member with no published assignments gets a short notice saying they are not on that month’s schedule. Email and push delivery depend on your organization’s notification settings and your preferences.